StaffLoop
Built on features we already ship

Everything in-home carers and nanny agencies need

Dispatch the nearest suitable carer, verify each visit with GPS, capture progress notes, and invoice families or funders from delivered hours.

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Compliance: SCHADS / Children’s Services Award

The challenges we solve

From placement to invoice, in one app

1

Right carer, right family

Skills, language and compatibility matching keep placements consistent.

2

Proof of attendance

Geofenced clock-ins and shift notes create a clear visit record.

3

Getting paid faster

Turn delivered hours into client invoices and push them to accounting.

What you get

Built for in-home & nanny care operations

Skills & Compatibility Matching

Match the right worker to the right client, shift or site.

Location-Based Priority Rostering

Prioritise the nearest suitable worker to cut travel time and cost.

GPS Geofenced Clock-In

Staff must be on site to clock in — with mock-location blocking and travel tracking.

Participant & Client Management

Store participant records, care plans and progress-note journals.

Award Interpretation

Automatic SCHADS and Modern Award interpretation on clock-out.

Client Invoicing

Generate client and participant invoices from verified delivered hours.

Mobile App

iOS, Android and PWA — rosters, clock-in, leave and notifications on the go.

StaffLoop configured for In-Home & Nanny Care.StaffLoop configured for In-Home & Nanny Care.StaffLoop configured for In-Home & Nanny Care.StaffLoop configured for In-Home & Nanny Care.

Customer Success Stories

Trusted by Australian In-Home & Nanny Care teams

See how organizations running in-home & nanny care operations use StaffLoop to streamline rosters, track hours, and stay compliant.

Vida Care Logo
NDIS Support Provider

“Dealing with support workers and participants in Excel was a nonstop on-call job — StaffLoop automated our entire NDIS workflow.”

Before StaffLoop, coordinating support workers and participants was constant chaos. Tracking schedules, travel times, and shift variations in Excel spreadsheets was tedious, disorganized, and stressful come audit time.

StaffLoop completely streamlined our operations — from distance-based shift assignments to geofenced GPS clock-ins, live travel tracking, and automated mileage. Participant budgets, NDIS bulk invoicing, and QuickBooks sync now happen seamlessly in one audit-ready place.

SA

Surabhi Attreya

Director, Vida Care & Support · Sydney, NSW

Verified Operational Impact

25+ Carers
Care Team
NDIS Ready
Compliance
Live GPS & Mileage
Travel
QuickBooks Sync
Accounting

Capabilities Deployed:

Distance-Based RosteringGeofenced GPS Clock-InAutomated Travel MileageNDIS Bulk Invoicing & ClaimsException-Only Alerts
Software Stack:StaffLoop Mobile App · GPS Travel Tracker · QuickBooks Accounting

Works with your tools

XeroZohoQuickBooksMYOB (coming soon)

From placement to invoice, in one app

Start your 30-day free trial and see StaffLoop with your own team.

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StaffLoop Assistant

AI-powered support

👋 Hi there! I'm the StaffLoop assistant. Ask me about features, compliance, pricing, or how we can streamline your rostering and payroll — for any industry.