Compliance & Pay

Leave the complex award maths to StaffLoop. It interprets SCHADS (care) and hospitality/retail Modern Awards — evening, weekend and public-holiday penalties, weekly overtime, minimum engagement, casual loading and allowances — the moment a shift is clocked, producing accurate pay items that flow to your payroll and accounting software where the pay run is finalised.

• Evening, Saturday, Sunday and public-holiday penalty rates by classification (SACS, DC, HCE).
• Weekly overtime (150% then 200%) and minimum-engagement rules.
• Casual loading and automatic first-aid & laundry allowance injection.
• Pay items export to your payroll; you remain responsible for the final pay run.

Leave runs itself. Staff apply for leave in the app; StaffLoop accrues annual and personal/carer leave from ordinary hours, shows it on the roster, and keeps balances in sync with payroll.

• Staff-initiated leave requests with approval workflow.
• Automatic annual and personal/carer leave accrual from hours worked.
• Leave visible on the roster; balances synced with payroll.

Never roster an expired credential again. Track worker screening, police checks, first aid, security/working-with-children licences and visa expiries — automatically blocking non-compliant staff from being scheduled.

• Worker screening, police check, first aid, licence and visa expiry tracking.
• Automatic block-lists prevent rostering expired credentials.
• Reminders before credentials lapse.

For childcare centres, StaffLoop tracks educator-to-child ratios against requirements as you roster, flagging shortfalls before they happen and keeping an auditable compliance record.

• Configurable ratio requirements by room and age group.
• Live ratio status while rostering (green / at-risk / breach).
• Auditable record of ratio compliance.

Capture incidents from the field with photos and notes, route them for review, and export incident reports — keeping a defensible record for audits and regulators.

• Mobile incident reporting with photos and notes.
• Review workflow and status tracking.
• Exportable incident reports for audits.